How to File Your Annual Texas Public Information Report (PIR)

This is an education guide, not legal or tax advice. Texas franchise tax rules, thresholds, and forms can change. Always confirm current requirements with the Texas Comptroller or a qualified professional before you file.

Big picture: under $2.47 million, you file the PIR — not a “no tax due” report

For many Texas LLC owners, the new landscape looks like this:

• Your total revenue is under $2.47 million.
• You generally do not file a separate “no tax due” franchise tax report anymore.
• You still need to file your Public Information Report (PIR) every year so Texas knows who owns the company and how to contact you.

For businesses that are over the $2.47 million threshold or otherwise required to file franchise tax, there are now only two franchise reporting options:

• EZ computation report, and
• Long form report.

This guide is focused on the under-threshold situation: how a Texas LLC owner uses the letter they receive, their Webfile number, and the Comptroller’s online system to file the PIR for $0.

Step 1: Find the letter from the Texas Comptroller of Public Accounts

Before you log into anything, you need the physical (or scanned) letter that comes from:

Texas Comptroller of Public Accounts

On the top left of this letter, you should see:

• Your business name, and
• Your business address.

To the right of that, there are usually three important boxes:

• Taxpayer number – Often an extension of your EIN and used by the Comptroller to identify your account.
• File number – Tied to your Secretary of State LLC Articles of Formation file number.
• Webfile number – The critical online access key that often starts with letters like XT or something similar, followed by digits.

That Webfile number is essential. Without this unique, randomly generated number, you cannot file your PIR or annual reports online. When you receive this letter:

• Do not throw it away.
• Keep it in a safe place, or scan it and save a PDF in a secure folder.

The letter will clearly state that annual reports are due. Under a line that starts with something like XR followed by a 6-digit number, you will see:

• The reporting year in question, and
• The due date by which you must file.

Step 2: Go to the Texas Comptroller website and open Webfile

Once you have your letter and Webfile number in front of you, go to:

• https://comptroller.texas.gov/taxes/franchise or
• www.comptroller.texas.gov and then select Webfile login systems.

If you have not created a Webfile account before, you’ll need to:

• Create a user account, and
• Answer the franchise tax accountability questionnaire within 30 days of account creation.

After you register:

• Complete your profile setup.
• Follow the prompts.
• Watch for a validation link via email and click it to confirm your account.

Step 3: Complete the franchise tax accountability questionnaire

Once you’re logged into your Webfile account and your profile is confirmed:

• Scroll down to Popular Services.
• Select Complete franchise tax accountability questionnaire.

The system will ask you to:

• Enter your 11-digit taxpayer number (from the letter).
• Select Continue.
• Enter your Webfile number (the one starting with XT or a similar prefix from the letter).
• Select Continue again.

Then:

• Complete the franchise tax accountability questionnaire as prompted.

This step helps the Comptroller understand what type of business you are and how the franchise tax rules apply. Once this is done, you’re ready to connect the actual franchise tax account to your profile.

Step 4: Assign the franchise tax account to your Webfile login

After the questionnaire, go back into your Webfile portal. You should see a section labeled something like:

My Taxpayer Accounts

To the right of that, look for:

+ Assign Tax/Fee

Click + Assign Tax/Fee. Then:

• Enter the 11-digit taxpayer number from your letter.
• Proceed to the next step, where the system will let you assign specific taxes/fees.
• Choose Franchise Tax as the tax/fee to assign to this account.

Once franchise tax is assigned, you should see an option on the same line to:

File and Pay

If you don’t see the File and Pay option:

• Repeat the assignment process again using + Assign Tax/Fee.
• This time, franchise tax should already be assigned — you’re just making sure the account is fully connected.

Once you can see Franchise Tax with a File/Pay option, you’re ready to file the PIR.

Step 5: Open the Public Information Report (PIR) filing

In your list of assigned accounts:

• Find the line for Franchise Tax.
• Click File/Pay on that same line.

A new window or screen will open. Under a section labeled similar to:

Pay Taxes/Fees

look for:

File Public/Ownership Information Report

Then:

• Select File Public/Ownership Information Report.
• Click Continue.

This will open the actual PIR form screen.

Step 6: Complete and submit your Public Information Report

On the PIR form, you’ll typically be asked to provide or confirm:

• Your legal business name as it appears on state records.
• Your principal office address.
• The names and addresses of:
  • Members, managers, officers, or directors, depending on your entity type.
• Any other ownership or control information the form requests.

Tips I share with clients:

• Match names and spelling with your IRS and Secretary of State filings.
• Use consistent addresses so notices don’t go missing.
• Update the ownership list if members or officers have changed since last year.

After you complete the form:

• Review everything for accuracy.
• Submit the PIR through the portal.

The cost for this filing, if you’re under the $2.47 million threshold and not filing a separate franchise tax return, is typically $0. You’re updating ownership and contact information — not paying tax with this specific report.

Step 7: Save your confirmations and keep the letter safe

Once your PIR is submitted:

• Save or print the submission confirmation from Webfile (PDF is ideal).
• Keep a copy of what you submitted for your records.
• Store these with your original Comptroller letter that shows the taxpayer, file, and Webfile numbers.

Going forward:

• Use a folder system like “TX – PIR – 2026” so you can quickly prove the report was filed on time.
• Set a calendar reminder a few months before the next due date so you’re not rushing at the last minute.

How this PIR fits with the rest of your Texas LLC setup

If you’ve been following the Texas education series in order, your flow looks like:

1. You formed your Texas LLC and understand what that structure does for you.
   See: How to open a Texas LLC for professional services .
2. You created your Texas Comptroller account and connected your franchise tax account.
   See: How to create your Texas Comptroller account and connect your franchise tax .
3. Now you’re filing your annual Public Information Report (PIR) so your LLC stays active and in good standing with the Comptroller (this article).

With these three pieces in place, you’ve covered:

• The legal formation side (Secretary of State),
• The tax account setup side (Comptroller & Webfile), and
• The ongoing annual PIR requirement for most under-threshold Texas LLCs.